This post was authored by guest contributor David Carmicheal, State Archivist, Commonwealth of Pennsylvania and former Chair, SAA Committee on Public Awareness (COPA)
Good advocacy is always targeted to a specific audience—specific people who need to hear a specific message to drive a specific outcome. In governments, for example, that audience is often legislators who need to hear the message of how the archives benefits citizens so that those legislators, in turn, will be more likely to support the archives with adequate authority, budgets, facilities, and such. Every archives needs support from governing authorities, users, the public, and others who may need to hear targeted messages. But before the target audience can hear the message the archives must grab their attention; we have to find a hook.
Normally archivists use the historical documents themselves as the hook. We tend to believe that the thrill we get from our collections is felt by everyone. After all, what could be more exciting than holding an actual George Washington letter in my hands? Our outreach is often built on the premise that target audiences will visit the archives if we give them the opportunity to experience the delight of hands-on history. And while that often works, it’s not a guaranteed strategy. It’s a good idea, then, to think about other experiences you might use to encourage key audiences to visit the archives.
When the Pennsylvania State Archives held its annual display of William Penn’s original 1681 Charter in 2015 we decided that the excitement of seeing the original document might not be attraction enough for many. So, in addition to advertising the event we sent personal invitations to state legislators offering them a private, fifteen minute viewing of the Charter with the state archivist and an opportunity to have their photo taken with the document, which they could publish in their constituent newsletter or display in their office. More than sixty legislators accepted our offer—a record for the archives—with the happy result that we extended our two day viewing schedule to three full days in order to accommodate the requests. Many legislators brought along key staff members for the photo op (an opportunity for us to meet the people who create policy briefs and provide data to the legislators). Some brought family members, including their children, to see the document and be part of the photograph. All of them took the opportunity to ask questions about the Charter and learn how the archives helps to protect the legal and financial interests of the commonwealth and its residents, beginning with Penn’s Charter.
Tweet from the office of Pennsylvania State Senator John Rafferty following his visit to see the 1681 Penn Charter while it was on view this year. Rafferty is pictured with State Archivist David Carmicheal. View the Storify of tweets from this year’s Charter Day event.
A very different attraction drew staff from a key agency to the archives: a trip to the roof of the archives tower. The panoramic view from the top encompasses the city, the surrounding valley, and a distinctive bird’s-eye view of the State Capitol building. The first stop on the tour, though, was the ground floor meeting room where the visitors saw a display of key documents from the archives’ collections and heard a brief explanation of the value of the archives to the commonwealth. The route to the roof passed through storage areas and provided opportunities to discuss the records as well as the aging facility itself. No doubt some of the staff visited the archives solely because of the lure of the rooftop tour, but all of them came away excited about the documents.
Even if you don’t have a tower archives you can probably devise unique experiences that will attract key people to your archives. Just remember, it pays to think beyond the documents when you’re looking for the hook.
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