A COPA Guide to SAA 2017


Just one month to go until the annual conference in Portland!  As you plan your conference schedule, take a look at the Committee on Public Awareness (COPA)’s guide to all things public awareness-related at SAA 2017: https://archives2017.sched.com/committeeonpublicawareness.

To make it even more digestible, we’ve broken down the Sched list into the top 5 things you should check out.

1.) Be sure to catch our 2nd annual Advocacy Forum on Thursday at noon!  Our timely topic is “Archival Advocacy and Awareness Amid Social/Political Upheaval.”  This talk will be moderated by COPA chair Sami Norling and the Committee on Public Policy (COPP) chair Dennis Riley.

2.) Chat with us during our COPA office hours in the Exhibit Hall on Friday.  We’ll be there from 8 – 8:30 am and 12:30 – 1:30 pm.  We’ll be collecting your Federal Funding Impact Stories, ideas for Ask An Archivist Day 2017 (October 4, 2017), nominations for inspirational archives speakers and stellar collections, and soliciting contributions to this very blog!

3.) Still not sure what COPA does?  If you arrive early, join us for our meeting on Wednesday at 2:00 pm.

4.) Staying late?  Take advantage of all of The Liberated Archive sessions, happening throughout the day on Saturday.

5.) Finally, look at all of that green in the middle of our schedule.  There are so many great sessions highlighting archival outreach to the community this year.  You’re sure to find one which fits your particular public outreach interest.

See you in Portland!

Federal Funding Impact Story #6

Project: Michiana Memory Digitizing Local African American, Latinx, and LGBTQ Materials in St. Joseph County, Indiana

front (1)

Odie Mae Johnson, at graduation, 1931. Courtesy of Indiana University South Bend Archives.

Granting Agency: Institute of Museum and Library Services (IMLS)
Grant Program: LSTA Grants to States
State Library Administrator: Indiana State Library
Institutions: St. Joseph County Public LibraryIndiana University South Bend ArchivesIU South Bend Civil Rights Heritage Center
State: Indiana
Congressional District: 2nd Indiana Congressional District
Grant Period: 2014-2017
Award Amount: $28,880
Institutional Match Amount: $6,000

Jobs Created:
3 FTE for 36 months
9 PTE 20 hr/wk positions for 36 months.

Project Description
In January 2014, the St. Joseph County Public Library reached out to the IU South Bend Civil Rights Heritage Center and IU South Bend Archives to combine their collections related to African American and civil rights history. The combined archives launched within the Michiana Memory history website in February 2015. Since then, thousands of guests have accessed the materials. The renewal of the LSTA Indiana Memory Digitization Grant from the Institute of Museum and Library Services of the Indiana State Library in 2015 led to the inclusion of more materials than ever, including oral histories about African American and Latino history, and the first collection of LGBTQ history in the Michiana community. Guests can access the collections now by visiting http://michianamemory.sjcpl.org.

What was the need for the grant?
We saw the need to make digital content available to the public from St. Joseph County, Indiana. And specifically we wanted to make voices speak out from the primary sources from marginalized portions of our community: African Americans, Latinos, and LGBTQ communities. The Archives at Indiana University South Bend partnered with the St. Joseph County Public Library and the Civil Rights Heritage Center to make this happen.

What has been the primary impact of this project?
We have been monitoring use through Google Analytics – and seeing it in use in the thousands every month. The Archivist at IU South Bend has also been seeing many students’ bibliographies citing the site for primary source research. Further, many reference requests are spurred by people’s use of the site. The requests come in on the national – and sometimes international – level. Consistently – month by month – using Google Analytics – the Civil Rights and African American History section of Michiana Memory, funded by LSTA and IMLS, is in the 2,000 to 3,000 user area – the highest user area of all the sections on the local history site.

Submission by: Alison Stankrauff, Archivist and Associate Librarian, Indiana University South Bend

Federal Funding Impact Story #5

Project: Music Quest


Granting Agency: Institute of Museum and Library Services (IMLS)
Grant Program: LSTA Grants to States
State Library Administrator: California State Library
Grant Program: Eureka! Leadership Program
Institution: Contra Costa County Library
State: California
Congressional District: 11th California Congressional District
Grant Period: 2014-2015
Award Amount: $5,000
Institutional Match Amount: $5,000

Project Description
Music Quest was created to help supplement the lack of music programs in the lower income community in Pittsburg, CA by offering free music workshops for teens, which allowed them to learn the fundamentals of playing musical instruments, improve their reading and social skills, and to help them learn how to integrate music into their

What was the need for the grant?
The objective of implementing this program at the Pittsburg Library and Oakley Library was to offer lower income youth an introduction to music at no cost, which would enhance their understanding and knowledge of music and empower them to seek out other musical opportunities. After doing extensive research it was determined that music is a highly effective motivator for teens and as I have seen first hand it can change a teens life to learn to play an instrument.  After delivering the guitar and drum workshops, it was clear that the students were learning basic skill levels in guitar and drums and would be able to continue to play on their own. After these workshops, these students began to understand the power of music lessons and wanted to continue with instruction to further their skill and knowledge.  Some of the students were at the time of the workshop sessions homeless and despite their challenged living situation they attended every single workshop.  It became clear that when the teens were learning and playing the instruments they became inspired, motivated, and wanted to learn more.  They also connected with their fellow peers, bonded, and some formed lasting friendships and are still connected even now.

What has been the primary impact of this project?
Music Quest participants were evaluated on attendance plus participation and were given a survey at the end of the workshop series in order to gauge increased skill level, opinion of the workshop content and the instruction process. By observing the workshops and evaluating the surveys, the results proved that all of the teens that participated in the guitar workshops ended up with more than a basic understanding of the different parts of the guitar, tuning, and were able to learn chord progressions and drum beats. The program definitely had an impact on the local community.  Partnerships were made with the City of Pittsburg and Pittsburg High School, Freedom High School in Oakley. Local music instructors were chosen to give the lessons and spent many hours working with the teens at the library.  Local musicians visited the sessions and a special finale concert was put together for the community to gather together to see these amazing teens play instruments.

A total of 87 students participated in the Music Quest program over a one year span at the library.  After taking the music lesson workshops, these students began to understand the power of music lessons and wanted to continue with instruction to further their skill and knowledge. In addition, through the workshop survey, it was determined that all of the students that participated in the guitar and drum workshops agreed that music is a lifelong source of enrichment and became much more interested
and aware of music opportunities available to them such as careers in music, recording, and sound management.

Submission by: Kimberli Buckley, Community Library Manager, Contra Costa County Library